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RFT Type Request for Proposals
Published 1-Mar-2019
Closes 12-Apr-2019 5:00pm
Category (based on UNSPSC)
70150000 - Forestry
Agency NSW Department of Primary Industries

Contact Person
Jack Cotterill
Phone: 0427 262 620
Mobile: 0427 262 620

Tender Details


Harvest Quantity      280,000 tonnes




Term   Harvesting:                 Four (5) years




Location: Walcha NSW.




Nature of Work: The awarded contracts for services will undertake the harvesting of log products from FCNSW plantations to major industrial timber processing companies to support medium to long term timber supply agreements.



NSW Regions: New England

RFT Type

Request for Proposals - An invitation for expressions of interest / seeking preliminary proposals. In many cases these may be used as a basis for shortlisting tenderers, along with other criteria such as expertise and experience. Prospective tenderers are initially evaluated for their proposal against the relevant selection criteria. A number of those who best meet the criteria are invited to tender. For complex or some other types of procurement, where the product or service outcomes are highly dependent on the content of the proposals received from Tenderers, the outcome may be negotiated.

Additional Details / Instructions


This RFP aims to procure contract harvesting services for commencement on 01 September 2019, or as otherwise agreed.




The purpose of this RFP is to provide information regarding the offer, detail the process and invite suitably qualified parties to submit proposals via this Request for Proposal.




The offers are outlined below:







Walcha Management Area

Indicative Annual Quantity

280,000 tonnes


5 years


Address for Lodgement



TendersNSW E-Tender site;

Conditions for Participation


Safety Management


Proponents are required to demonstrate that their company manages safety to legal and industry standards by providing a written statement of independent certification by an appropriately qualified person (i.e. someone with accredited safety audit qualifications) confirming that their company has a current Work, Health and Safety management system.


The Work, Health and Safety management system must comply with the Work Health and Safety Act 2011, Work Health and Safety Regulation 2011 and relevant codes of practice including the Code of Practice - Safety in Forest Harvesting Operations 2014, and as a minimum include the details set out in the Safe Work Australia “General Guide for Managing Risk in Forest Operations” and “Guide to Managing Risks of Plant and Equipment for Forest Operations, PDF’s are downloadable from the Safe Work Australia link below:


The Work, Health and Safety management system must also demonstrate compliance with the requirements of the Heavy Vehicle National Law (HVNL) as it relates to Chain of Responsibility obligations. FCNSW may undertake a 3rd party audit to assess the Proponent’s management of Chain of Responsibility obligations.


Proposals that are assessed as an unacceptable safety risk to FCNSW will be rejected.






Proponents are required to demonstrate solvency and a financial capacity to undertake the nominated work within their proposed Proposal limits. For this purpose, if requested, each proponent will be required to provide information to a third party financial assessor, as nominated by FCNSW.


Consent may be sought by the proponent to commence this assessment prior to the close of the RFP. To commence this assessment, proponents must provide the contact officer with a completed Proposal Form 1.


Proposals that represent an unacceptable financial risk to FCNSW will be rejected.




Proponents are required to:


  • provide a detailed description of the proposed harvesting systems for the quantity of work being proposed for; and

  • show adequate log harvesting and/or contracting experience, including demonstrated management capacity to coordinate work to industry standards or alternatively submit a convincing plan that outlines how the proponent intends to transition into log harvesting contracting.

  • FCNSW requires proponents to base their pricing on a 5 day work week (Mon-Fri) with hour restrictions (4:30am-5pm). This is to minimise the time log making decisions are made under artificial light.






Proposals that represent an unacceptable operational risk to FCNSW will be rejected.


Estimated Timeframe for Delivery


Open RFP process 01 March 2019


Close of Proposal submissions     12 April 2019


Evaluation and short listing of Proposals26 April 2019


Awarding of Contract(s)      After 10 May 2019

Commencement of Contract(s)     01 September 2019 or as otherwise agreed

Multi Agency Access