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Prequalification Scheme: Advertising and Digital Communications Services - SCM2701

Scheme ID SCM2701
Starts 7-Jun-2016
Ends 30-Apr-2020
RFT Publish Date 7-Jun-2016
RFT Close Date & Time
30-Apr-2020 6:00pm
ABN Required Yes
 
RFT Type Scheme Invitation
Agency Communications & Engagement
Category Editorial, Design, Graphic and Fine Art Services

Contact Person
Ian Henderson
Phone: 02 9228 3147
Ian.Henderson@dpc.nsw.gov.au

Scheme Details

Scheme extension notice. No action required, existing vendors remain approved on the scheme and rolled over to the new extension date.

The Advertising and Digital Communications Services Prequalification Scheme will be managed by the Communications and Engagement branch in the NSW Department of Premier and Cabinet. The Scheme will provide the NSW Government access to a wide range of skills, expertise and experience covering creative advertising and digital communications categories.

The Scheme will encompass the activities common across Customers that represent the majority of government’s marketing services spend.  The two (2) categories targeted by this Advertising and Digital Communications Services Scheme are:

a)    Advertising Services

b)    Digital Communications Services

It is expected that the bulk of work through the Scheme will relate to Public Awareness advertising activities.  Public Awareness advertising refers to advertising that generally runs over a sustained period to raise awareness of key issues or encourage behaviour change and participation.  Please refer to the Scheme Conditions for further information.

Start application

The information displayed below is a read-only version of the application process. Please review and, when ready to apply for the scheme, click the Start application button above.

Vendor Instruction

Please refer to Scheme Conditions.


Prequalification Types

Prequalification

Documents

Terms and Conditions

Capabilities

The Applicant must identify its areas of substantial expertise by nominating the categories in which it is seeking prequalification.

  • Creative Advertising Services
    Communication Strategies, Creative Campaign Development and Implementation, Brand Development and Management, Copywriting, Design, Typesetting and Proofing, Production Services, Multicultural Creative and Communications services and Indigenous Creative and Communications services.
  • Digital Communication Services
    Digital Strategy, Digital Creative Campaign Development and Implementation, Digital Asset Production and Management, Branded Content and Integration, and Social Media.

Prequalification Questionnaire

The Applicant must answer the following questions based on the prequalification type they are applying for

Prequalification Category

Creative Advertising Services, Digital Communications Services, and Optional Related Services *

Please use the attached template to provide details of the prequalification category you are applying for (i.e. Creative Advertising Services and/or Digital Communication Services). Use this template to also indicate if you are offering Optional Related Services. These Services may be requested by Customers at their discretion, to assist in the delivery and implementation of NSW Government Campaigns.

Prequalification Type Optional Related Services Qs Template v4.docx

Response Type: Upload

Company Information

Type of Legal Entity/Name *
Key Business Contacts for inquiries regarding this application. *

Please use the attached template to provide details of the key business contact/contacts.

Key Business Contacts Template v4.docx

Response Type: Upload
Industry Memberships and Accreditations. *

If none please respond with "Nil".

Response Type: Free Text

Company Structure

Agency Ownership *

Provide names of major shareholders (over 20%) in your company and percentage of ownership. Also advise of particularly large holding companies.

Response Type: Free Text
List names of divisions covered under your ABN. *
Response Type: Free Text
What is your NSW office address? *
Response Type: Free Text
Does your company have other offices within Australia? *

Financials

Financial Viability *

* In which year did the Service Provider’s business commence?

* Include a letter from your auditor or accountant as proof of your company's financial stability/viability.

Response Type: Upload & Date

Human Resource Capacity

How many staff do you currently employ? *
Response Type: Free Text
Adhoc Work Requests *

Service Providers may be required to deliver advertising services in complex or urgent circumstances. Please explain how your company will manage adhoc work requests?

Response Type: Free Text

Core Category Services Rates

Head Hourly Rates/Optional Related Services Rates *

This will not be used as an assessment criteria but to see what’s happening within the industry. The up-to-date information collected on your company will be uploaded into our e-tenders database for information purposes only.

Please complete the attached template. Rates must be GST exclusive.

Please also provide associated fees if applicable for all of the Optional Related Services offered.

Note: Fees charged for Optional Related Services must be discrete from the creative and/or digital services costs.

Service Rates Template v4.docx

Response Type: Upload

Services and Capabilities

Current Clients and Case Studies *

Use the attached template to list your top ten (10) clients. From this list, provide a minimum of two (2) case study examples from within the past two (2) years, for each category you're applying for. The examples should be of the work delivered by the Applicant seeking prequalification. Note that one case study should be for a campaign valued at less than $100K, and one case study can go across both categories. Where possible, provide a government, large organisation or community services related example, and a social marketing example.

Current Clients Case Studies Template v4.docx

Response Type: Upload
References *

Please provide at least three (3) relevant references, two (2) of which should be for the case studies provided above.

Referee Report Template v4.docx

Response Type: Upload
Campaign Budgets *

What is the minimum total campaign/program budget you would consider?

Note: Total campaign/program budget is inclusive of all research, media, creative and production costs.

Insurance

Professional Indemnity *

Please upload the latest certificate of currency for Professional Indemnity Insurance and provide the insurance expiry date. Note that you may need to have up to $10 million in respect of each claim at time of engagement with the Customer.

Response Type: Upload & Date
Workers Compensation *

Please upload the latest certificate of currency for Workers Compensation as required by all relevant laws of Australia relating to workers' compensation, and provide the insurance expiry date.

If Workers Compensation Insurance does not apply to you then please attach a letter, instead of a certificate of currency, explaining why it is not applicable.

Response Type: Upload & Date
Public Liability *

Please upload the latest certificate of currency for Public Liability Insurance and provide the insurance expiry date. Note that you may need to have up to $10 million in respect of each claim at time of engagement with the Customer.

Response Type: Upload & Date

Legal Proceedings

Pending Legal Proceedings *

Are you or any directors or associates currently, or have you been, at any time in the past 5 years, the subject of any or any pending legal proceedings, including winding up or bankruptcy, insolvency administrations, investigations by ICAC or any other public body?

Please complete and upload the attached template in 'Word' or 'PDF' format.

Fines Template v4.docx

Response Type: Upload

Declaration

Declaration *
I hereby apply for prequalification under the Advertising and Communications Services Scheme, and declare that I have read and understood the requirements of the Scheme and that the particulars submitted are true and correct and that all the required information has been supplied.
Name *
Response Type: Free Text
Position Title *
Response Type: Free Text
Date *
Response Type: Free Text

Amendment History

  1. 7-Jun-2016 2:54pm

     

    NSW Government’s Advertising and Digital Communications Services

     

    Scheme opens to new applications

     

     

     

    The Advertising & Digital Communications Services Prequalification Scheme (The Scheme) is open for new applications from Tuesday 7 June 2016. The Scheme provides two categories of services to NSW Government departments: Advertising Services and Digital Communications Services.

     

    The Department of Premier & Cabinet (DPC) centrally manages the Scheme for NSW Government and have revised the Scheme to ensure consistency with current NSW Procurement direction, and provide a more flexible, streamlined application and evaluation of a broader range of suppliers. This will also address the changing and expanding needs of NSW Government’s marketing requirements moving forwards.

     

    Under the revised Scheme arrangements, applications will be received and assessed at any time during the Scheme period, which is currently until end of April 2018.

    If you have any questions or wish to discuss further, please contact Masieray Sesay, Senior Advisor Government Communications Contracts - masieray.sesay@dpc.nsw.gov.au

  2. 17-Apr-2018 2:51pm

    Scheme extenstion notice. No action required, existing vendors remain approved on the scheme and rolled over to the new extension date.

    The Advertising & Digital Communications Prequalification Scheme SCM2701 (The Scheme) has been extended from the 30th of April 2018 to 30th of April 2020. The Scheme provides two categories of services to NSW Government departments: Advertising Services and Digital Communication Services.

    The Department of Premier & Cabinet (DPC) centrally manages the Scheme for NSW Government and have extended the Scheme to continue the simplified and efficient procurement of communication services by Government agencies. 

    Under the revised Scheme arrangements, applications will be received and assessed at any time during the Scheme period, which is currently until the 30th of April 2020. Current successful applicants will remain on the scheme and may be asked to provide additional or up to date documents.

    If you have any questions or wish to discuss further, please contact advertising@dpc.nsw.gov.au

  3. 19-Jul-2018 4:28pm

    Amendments to scheme conditions are as follows:

     

    • Changes to department names (from Strategic Communications to Communications and Engagement)
    • Changes to contacts

     

Start application