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Department of Education / School Spectacular - Production Services - DoE1783921349-1

RFT ID DoE1783921349-1
RFT Type Open Tenders
Published 30-May-2019
Closes 18-Jun-2019 11:00am
Covered Procurement Yes
Category (based on UNSPSC)
80161507 - Audio visual services
Agency Department of Education - Corporate


Contact Person
People Category Team
Phone: 00000
pstenders@det.nsw.edu.au

Tender Details

Please be aware (13/06/2019): Addendum 3 - School Spectacular Production Services has been released.

 

Please note that 'Part A - Conditions' has been amended to correct the closing date and time to Tuesday 18th June 2019 at 11:00am.

Please be aware (03/06/2019): Addendum 2 has been released.


Addendum 2

Please find 'Part B1 - Statement of Requirements - Audio Production Services - amended'.

Please find the 'Qudos Bank Arena Plan - School Spectacular 2019' pdf document that is refered to as 'seating / arena drawing' in the 'Part B1 - Statement of Requirements - Audio Production Services - amended' document (6.2.3, Page 6) attached.

 

Please be aware (31/05/2019): Addendum 1 has been released.

Addendum 1

Please use the packaged RFT documents (zip files 'v 2') attached at the bottom of the page under link 'Amendments' - 'View and Download Amendments' to complete your submission.

Please see 'Additional Details' section below for more information.

The NSW Department of Education is seeking tenders from interested parties for the provision of:

  • Audio Production Services;
  • Lighting Production Services; and
  • Audio Visual Production Services.

for the 2019 to 2022 Schools Spectacular arena productions. With an option to extend this Contract for another 2 one year periods (1+1) depending on performance, need and funding availability. 

Background

The NSW Department of Education’s Schools Spectacular is a high profile Performing Arts arena event involving the participation of over 5,500 public school children and young people. The Schools Spectacular will be celebrating its 36th year of production.

The annual two day event will be staged at Qudos Bank Arena. It comprises Friday and Saturday matinee and evening performances, attracts arena audiences of approximately 30,000 people and is recorded for a televised broadcast nationally. The essence of the School Spectacular television program is to capture the live performance show so that the messages of each act and the talents of all of the participants are conveyed across our television screens and portrays the values of public education.

It is expected that one supplier for each production service will be awarded based on a value-for-money solution. If appropriate one supplier may be awarded multiple contracts. 

The successful supplier/s are required to engage personnel with relevant levels of experience and qualifications as set out in the scope for the provision of services for the Schools Spectacular Arena Event.

Location

NSW Regions: Inner West

RFT Type

Open Tenders - An invitation to tender by public advertisement with no restriction placed on who may tender. Tenderers will normally be required to demonstrate in their tender that they have the necessary skills, resources, experience, financial capacity, and in some cases licences, accreditations, etc., to fulfil the tender requirements.

Related Web Site Address


Additional Details / Instructions

Please be aware (31/05/2019): Addendum 1

It has come to our attention that a number of the original tender documents were corrupted during the upload process to the NSW eTendering. As a result, Addendum 1 has been released with the following Addendum and zip packages:

  1. Addendum 1
  2. Audio Production Services Part B and C v 2
  3. Lighting Production Services Part B and C v 2
  4. Audio Visual Production Services Part B and C v 2

Please use the packaged RFT documents (zip files 'v 2') attached at the bottom of the page under link 'Amendments' - 'View and Download Amendments' to complete your submission.

Part A and the draft Services Agreement can still be accessed via the 'Download a softcopy - free' link.

This Request for Tender contains three Packages of Production Services for the School Spectacular.

Requirements and Response documents have been divided into Packages of

  • Audio (1);
  • Lighting (2); and
  • Audio Visual (3)

Bids can be submitted for one or multiple Packages outlined. Please find the structure of this Tender below.

These Packages have been added as attachments under:

  1. Audio Production Services Part B and C
  2. Lighting Production Services Part B and C
  3. Audio Visual Production Services Part B and C

This tender is linked to the Proposed RFT School Spectacular - Production Services DoE1783921349.

Address for Lodgement

Please submit all responses via NSW eTendering. Please use the packaged RFT documents (zip files) attached at the bottom of the page under link 'Amendments' - 'View and Download Amendments' to complete your submission.

Covered Procurement Details

This opportunity may be subject to one or more of the following international procurement agreements which contain provisions regarding government procurement:

• Australia – United States Free Trade Agreement

• Australia – Chile Free Trade Agreement

• Korea – Australia Free Trade Agreement

• Japan – Australia Economic Partnership Agreement

• Singapore – Australia Free Trade Agreement

Conditions for Participation

Addendum 1 (31/05/2019): Please use the packaged RFT documents (zip files 'v 2') attached at the bottom of the page under link 'Amendments' - 'View and Download Amendments' to complete your submission.

Part A and the draft Services Agreement can still be accessed via the 'Download a softcopy - free' link.

 

Addendum 2 (03/06/2019): Please find 'Part B1 - Statement of Requirements - Audio Production Services - amended' document attached.

Please find the 'Qudos Bank Arena Plan - School Spectacular 2019' pdf document that is refered to as 'seating / arena drawing' in the 'Part B1 - Statement of Requirements - Audio Production Services - amended' document (6.2.3, Page 6) attached.

 

Please be aware that Addendum 3 - School Spectacular Production Services has been released.

 

Please note that 'Part A - Conditions' has been amended to correct the closing date and time to Tuesday 18th June 2019 at 11:00am.

 

Estimated Timeframe for Delivery

The delivery shall be over the week of the School Spectacular, outlined in the Statement of Requirement documents.


Multi Agency Access

No

Participation Instructions

?View help on downloadSoftcopy Download a softcopy - free
?View help on lodgeResponse Lodge a response

Amendments

?View help on viewAddenda View and Download Amendments
  1. 31-May-2019 11:39am

    Please be aware, the files for paritcipation have been amended. 

     

  2. 3-Jun-2019 2:44pm

    Please be aware that Addendum 2  - School Spectacular Production Services has been released.

    Please also note that the 'Qudos Bank Arena Plan - School Spectacular 2019' pdf document that is refered to as 'seating / arena drawing' in the 'Part B1 - Statement of Requirements - Audio Production Services - amended' document (6.2.3, Page 6) has been attached.

  3. 14-Jun-2019 9:31am

    Please be aware that Addendum 3 - School Spectacular Production Services has been released.

     

    Please note that 'Part A - Conditions' has been amended to correct the closing date and time to Tuesday 18th June 2019 at 11:00am.