Simple keyword search and advanced search
close
or

Department of Education / Furniture Prequalification Scheme - SCM0771

Scheme ID SCM0771
Starts 10-Nov-2014
Ends 9-Nov-2019
RFT Publish Date 10-Nov-2014
RFT Close Date & Time
9-Nov-2019 12:00pm
ABN Required Yes
 
RFT Type Scheme Invitation
Agency Department of Education - Corporate
Category Office & Workplace

Contact Person
Client Support Centre
Phone: 1800 679 289
nswbuy@finance.nsw.gov.au

Scheme Details

Provision of furniture to NSW Government agencies and other eligible buyers.

Furniture Manufacturers, Importers and Resellers are invited to apply to be prequalified under the Office Furniture Prequalification Scheme SCM0771.

The Scheme is for an initial term of five years (10 November 2014 to 10 November 2019). During this term, the Scheme will be open to accepting new applications. Assessment of new applications will occur on a quarterly basis.

On 15 November 2018 the Scheme was amended to include the category Flexible Learning Furniture and to update the Scheme Conditions. New and modified applications for Flexible Learning Furniture will be assessed on an ongoing basis.

The Scheme provides prequalification for one of two Supplier listings:

1. Base Registered Suppliers; and

2. Advanced Registered Suppliers.

Current Base Suppliers wishing to upgrade to Advanced, must start a New Application

Start application

The information displayed below is a read-only version of the application process. Please review and, when ready to apply for the scheme, click the Start application button above.

Vendor Instruction

Scheme Application Instruction
 

Applicants must answer all required questions in this online application and attach supporting documentation where requested.


Prequalification Types

Base Registered Supplier List - for orders valued up to $100,000 (AUD)

Suppliers on the Base Registered Supplier List are approved to supply low risk orders valued up to $100,000. Among other requirements, applications must be supported with:

  • Credit report or letter from an independent accountant
  • Evidence of over 3 years in business and information about your capacity and capability
  • 3 Referee reports in provided template
  • ISO9001 certification evidence
Advanced Registered Supplier List - for all order values, including orders over $100,000 (AUD)

Suppliers on the Advanced Registered Supplier List are approved to supply all orders values, including over $100,000. Among other requirements, applications must:

  • Allow independent company to conduct Financial Checks
  • Provide evidence of over 5 years in business and demonstrated capacity and capability to service NSW Government requirements
  • 3 Referee reports in provided template
  • ISO9001 & ISO14001 certification evidence

 


Documents

Terms and Conditions

Capabilities

The Applicant must identify its areas of substantial expertise by nominating the categories in which it is seeking prequalification.

Furniture Categories
  • Flexible Learning Furniture
    Flexible Learning Furniture is school furniture meeting the requirements set out in the Scheme Conditions including Schedule 6. Download and complete from the Scheme Documents section the files named (1) - Flexible Learning Furniture Category Response Template, (2) - Referee Report Template, (3) - Flexible Learning Furniture Supplier Product List. Upload a zip file containing the completed documents plus include a file with your Setting Examples. (i.e. upload 4 files in a zipped file format).
  • Other Furniture not listed above
  • Recycled and refurbished furniture – for Workstations and Steel Furniture only
  • Seatings
  • Steel Furniture
  • Workstations, Desktops and Tables
Furniture Manufacture
  • Flexible Learning Furniture
    Flexible Learning Furniture is school furniture meeting the requirements set out in the Scheme Conditions including Schedule 6. Download and complete from the Scheme Documents section the files named (1) - Flexible Learning Furniture Category Response Template, (2) - Referee Report Template, (3) - Flexible Learning Furniture Supplier Product List. Upload a zip file containing the completed documents plus include a file with your Setting Examples. (i.e. upload 4 files in a zipped file format).
  • Other Furniture not listed above
  • Seatings
  • Steel Furniture
  • Workstations, Desktops and Tables

Base Registered Supplier List - for orders valued up to $100,000 (AUD) Questionnaire

The Applicant must answer the following questions based on the prequalification type they are applying for

A. ORGANISATIONAL DETAILS

Type of Organisation *

Please select the type of your organisation.

Small Business *

Are you a Small Business, defined as a business with a turnover of less than $2m in the last financial year?

Australian Disability Enterprise (ADE) *

Are you an Australian Disability Enterprise (ADE)?  

Australian Disability Enterprises (ADEs) are commercial businesses that provide employment for people with a disability, as defined on procurepoint (link to https://www.procurepoint.nsw.gov.au/policy-and-reform/goods-and-services-procurement-policies/australian-disability-enterprises)

Associated Entities *

Please use the attached template to provide details of any associated entities, eg, resellers, subcontractors or agents.

Associated Entities template

Response Type: Upload
Years in commercial furniture business *

Have you been in the commercial furniture business for more than 3 years?

Financial Statements *

Please upload last 3 years financial/ trading statements.

Response Type: Upload
Company Profile *

Please provide your contact details for sales enquiries. Please use the attached template. The contact information will be made available to Customers.

This information is viewable by Agency Buyers during sourcing events.

Sales contact details template

Response Type: Upload
ISO9001: Quality Management System certification *

In order to become prequalified under this Scheme you must have current ISO9001: Quality Management System certification.

Does your company have a current ISO9001: Quality Management System certification?

ISO9001: Quality Management System certification *

Please upload a copy of your current ISO9001: Quality Management System certification.

Response Type: Upload

B. Capacity and Capability

Company capacity and capability overview *

Please attach documentation regarding your organisation's capacity and capability (in PDF format).

This information will be made available to Customers.

Response Type: Upload
Evidence of Financial Security *

Please upload a recent "independent credit report" or "letter from independent accountant" prepared within the last twelve (12) months demonstrating solvency of the applicant.

Response Type: Upload
Relevant experience *

Please use the attached template to provide details of relevant Furniture supply orders fulfilled in the last 24 months. This must include categories  and regions you have applied for (Refer to Furniture categories).

Experience Template

Response Type: Upload
Referee Reports *

Please provide a minimum of 3 referee reports. If applying for multiple furniture categories you must have at least one referee report for each category in your application.

If you apply for a furniture category and it is not substantiated by a referee report you may not be approved for that category.

Applicants to the Flexible Learning Furniture category: the relevant referee report must demonstrate experience in supplying furniture meeting the Flexible Learning Furniture Requirements and capacity to supply in accordance with customer agreed timeframes.

Referee Report Template

Response Type: Upload

C. Insurances

Workers' Compensation insurance *

Workers' Compensation insurance is Mandatory, for prequalification onto the scheme.

Please upload a current certificate of currency for Workers' Compensation Insurance and provide the insurance expiry date.

Response Type: Upload & Date
Product and Public Liability Insurance *

Product and Public Liability Insurance is Mandatory for contracts under the Office Furniture Scheme Base Suppliers List.

Please upload a current certificate of currency for Public & Product Liability Insurance for at least $10 Million per occurrence or $10 Million in the aggregate per annum (AUD).

Response Type: Upload & Date

D. Additional Questions

Payment via Purchasing Cards *

NSW Government has mandated the use of purchasing cards for low value transactions.

Applicants are required to be able to provide facility to accept Purchasing cards. 

Please indicate below if you are able to accept Purchasing Cards.

Payment via Purchasing Cards *

Please outline if there are any charges or fees applicable for payment via Purchasing Cards.

Response Type: Free Text
Government Discounts *

Applicants are encouraged to offer competitive prices through government discounts to the product categories applied for.  All government discounts are to be offered as percentage discount off the supplier’s Recommended Retail Prices.

Please indicate the percentage government discount for the product categories that you have applied for:

a)      % Seating

b)      % Steel Furniture

c)       % Workstations, Desktops and Tables

d)      % Other Furniture

e)      % Recycled and Refurbished Furniture – Workstations and Steel Furniture only

f)      % Flexible Learning Furniture.

Response Type: Free Text
Settlement Discounts *

Please indicate if prices are subject to a settlement discount of:               

% for payment within 14 days from the date of receipt of invoice.               

% for payment within 30 days from the date of receipt of invoice.

Response Type: Free Text
Catalogue *

Please provide details as to how you intend to provide details on the approved product offerings to Customers?  If you have an online catalogue, please provide a link.

If you do have an online catalogue, is it capable of identifying products with significant Small and Medium Enterprises (SME), Indigenous Businesses and Australian Disability Enterprise content?  Is it able to identify Good Environment Choice Australia (GECA) or similarly certified products?

For Base Registered Supplier List: Applicants are required to submit their top 10 commonly purchased items per category in the spreadsheet attached.

Flexible Learning Furniture applicants for both Base and Advanced list are to complete the Flexible Learning Furniture Supplier Product List

Suppliers Product List

Response Type: Upload

E. Declaration

Acknowledgment of Scheme Conditions *

I hereby confirm that I have read and agree to the Scheme Conditions, including the;

- Customer Contract Terms and Conditions

- Reporting Requirements under the Scheme

- NSWBuy® requirements

- Statement of Requirements

Declaration. *

I am authorised to submit this application for and on behalf of the applicant and in doing so warrant that it is financially solvent, not subject to any legal proceedings or ICAC inquiry/ies, and the information provided is true and correct.

Authorised Representative *

Please provide full name and contact telephone number of the applicant's authorised representative

Response Type: Free Text

Advanced Registered Supplier List - for all order values, including orders over $100,000 (AUD) Questionnaire

The Applicant must answer the following questions based on the prequalification type they are applying for

A. ORGANISATIONAL DETAILS

Type of Organisation *

Please select the type of your organisation.

Small Business *

Are you a Small Business, defined as a business with a turnover of less than $2m in the last financial year?

Australian Disability Enterprise (ADE) *

Are you an Australian Disability Enterprise (ADE)?  

Australian Disability Enterprises (ADEs) are commercial businesses that provide employment for people with a disability, as defined on procurepoint (link to https://www.procurepoint.nsw.gov.au/policy-and-reform/goods-and-services-procurement-policies/australian-disability-enterprises)

Associated Entities *

Please use the attached template to provide details of any associated entities, eg, resellers, subcontractors or agents.

Associated Entities template

Response Type: Upload
Years in commercial furniture business *

Have you been in the commercial furniture business for more than 5 years?

Financial Statements *

Please upload last 5 years financial/ trading statements.

Response Type: Upload
Company Profile *

Please provide your contact details for sales enquiries. Please use the attached template. The contact information will be made available to Customers.

This information is viewable by Agency Buyers during sourcing events.

Sales contact details template

Response Type: Upload
ISO9001: Quality Management System certification *

In order to become prequalified under this Scheme you must have current ISO9001: Quality Management System certification.

Does your company have a current ISO9001: Quality Management System certification?

Response Type: Free Text
ISO9001: Quality Management System certification *

Please upload a copy of your current ISO9001: Quality Management System certification.

Response Type: Upload
ISO14001: Environment Management System certification *

In order to become approved on the Advanced Prequalification list you must maintain current ISO14001: Environment Management System certification.

Does your company maintain current ISO14001: Environment Management System?

ISO14001: Environment Management System certification *

Please upload your current ISO14001: Environment Management System certification.

Response Type: Upload

B. Capacity and Capability

Company capacity and capability overview *

Please attach your organisation's capability brochure in PDF. This information will be made available to Customers.

Response Type: Upload
Evidence of Financial Security *

Please upload a recent "independent credit report" or "letter from independent accountant" prepared within the last twelve (12) demonstrating solvency of the applicant.

Response Type: Upload
Relevant experience *

Please use the attached template to provide details of relevant furniture supply orders fulfilled in the last 24 months. This must include the categories and regions you have applied for (Refer to Furniture categories).

Experience Template

Response Type: Upload
Referee Reports *

Please provide a minimum of 3 referee reports. If applying for multiple furniture categories you must have at least one referee report for each category in your application.

If you apply for a furniture category and it is not substantiated by a referee report you may not be approved for that category.

Applicants to the Flexible Learning Furniture category: the relevant referee report must demonstrate experience in supplying furniture meeting the Flexible Learning Furniture Requirements and capacity to supply in accordance with customer agreed timeframes.

Referee Report Template

Response Type: Upload

C. Insurances

Workers' Compensation insurance *

Workers' Compensation insurance is Mandatory, for prequalification onto the scheme.

Please upload a current certificate of currency for Workers' Compensation Insurance and provide the insurance expiry date.

Response Type: Upload & Date
Product and Public Liability Insurance *

Product and Public Liability Insurance is Mandatory for contracts under the Office Furniture Scheme Advanced Suppliers List.

Please upload a current certificate of currency for Public & Product Liability Insurance for at least $20 Million per occurrence or $20 Million in the aggregate per annum (AUD).

Response Type: Upload & Date

D. Additional Questions

Payment via Purchasing Cards *

NSW Government has mandated the use of purchasing cards for low value transactions.

Applicants are required to be able to provide facility to accept Purchasing cards. 

Please indicate below if you are able to accept Purchasing Cards.

Payment via Purchasing Cards *

Please outline if there are any charges or fees applicable for payment via Purchasing Cards.

Response Type: Free Text
Government Discounts *

Applicants are encouraged to offer competitive prices through government discounts to the product categories applied for.  All government discounts are to be offered as percentage discount off the supplier’s Recommended Retail Prices.

Please indicate the percentage government discount for the product categories that you have applied for:

a)      % Seating

b)      % Steel Furniture

c)       % Workstations, Desktops and Tables

d)      % Other Furniture

e)      % Recycled and Refurbished Furniture – Workstations and Steel Furniture only

f)      % Flexible Learning Furniture.

Response Type: Free Text
Settlement Discounts *

Please indicate if prices are subject to a settlement discount of:               

% for payment within 14 days from the date of receipt of invoice.               

% for payment within 30 days from the date of receipt of invoice.

Response Type: Free Text
Catalogue *

Please provide details as to how you intend to provide details on the approved product offerings to Customers?  If you have an online catalogue, please provide a link.

If you do have an online catalogue, is it capable of identifying products with significant Small and Medium Enterprises (SME), Indigenous Businesses and Australian Disability Enterprise content?  Is it able to identify Good Environment Choice Australia (GECA) or similarly certified products?

For Advanced Registered Supplier List: Applicants are required to submit their top 20 commonly purchased items per category in the spreadsheet attached.

Flexible Learning Furniture applicants for both Base and Advanced list are to complete the Flexible Learning Furniture Supplier Product List

Suppliers Product List

Response Type: Upload

E. Declaration

Acknowledgment of Scheme Conditions *

I hereby confirm that I have read and agree to the Scheme Conditions, including the;

- Customer Contract Terms and Conditions

- Reporting Requirements under the Scheme

- NSWBuy® requirements

- Statement of Requirements

Declaration. *

I am authorised to submit this application for and on behalf of the applicant and in doing so warrant that it is financially solvent, not subject to any legal proceedings or ICAC (or equivalent body) inquiry/ies, and the information provided is true and correct.

Authorised Representative *

Please provide full name and contact telephone number of the applicant's authorised representative

Response Type: Free Text

Amendment History

  1. 20-Nov-2014 2:55pm

     

    Please note the following clarifications and amendments to the above Scheme.

     

    Please note the following clarifications and amendments to the above Scheme

     

     

    2. Attached is the power point presentation given at the Briefing session held on 17 November 2014.

     

  2. 15-Nov-2018 1:15pm

     

    The State Office Furniture Scheme SCM0771 has been varied by the NSW Department of Education to include the category of Flexible Learning Furniture.

     

    Flexible Learning Furniture is furniture meeting the requirements and learning settings described in the amended Scheme Conditions. Suppliers with experience supplying furniture meeting the Flexible Learning Furniture Requirements and capacity to supply Flexible Learning Furniture in accordance with customer agreed timeframes may apply for prequalification.

     


    The scheme has been varied to include the new category of Flexible Learning Furniture and to makes the following changes to the Scheme Conditions and Scheme Documents.


    The following documents have been updated and replaced:

    • Scheme Conditions
    • Customer Contract Terms
    • Contractor Performance Report
    • Referee Report Template
    • Suppliers Product List

     

    The following documents have been added to the Scheme Documents:

     

    • Flexible Learning Furniture Category Response Template
    • Flexible Learning Furniture Suppliers Product List
    • Flexible Learning Furniture Supplier Reporting Template

    Scheme Conditions and Customer Contract Terms are also provided with changes shown.

  3. 22-Nov-2018 3:11pm

     

    The Scheme Conditions document has had some changes, the changes are made to clauses 2.5 and 3.3 of Appendix One of the Scheme Conditions to clarify that clauses 1.2 and 1.3 of Schedule 6 apply to FLF Products (clause 1.1 of Schedule 6 does not apply).

     

Start application