NSW Department of Communities and Justice / prj_2655 - Safety Suite - C-NET Cloud implementation Contract - con_6681

Contract Award Notice ID con_6681

Publish Date 13-Jul-2022

Category Software

Agency NSW Department of Communities and Justice

Particulars of the goods or services to be provided under this contract

There are currently three separate WHS (Work Health & Safety) / OHS (Occupational Health & Safety) systems used across the NSW Department of Communities and Justice (DCJ). The purpose of this contract is to engage C-Net to migrate from the two on-premise environments to a single cloud instance for the whole of DCJ.

Contract Duration 23-Apr-2022 to 22-Apr-2025

Contract Award Notice Details

Contractor Name SAFETYSUITE PTY LTD
Trading Name SafetySuite Pty Ltd
ACN 093606770
ABN 33 093 606 770
Is an Aboriginal or Torres Strait Islander owned business No
Street Address Level 4, 152 Elizabeth Street
Town/City Melbourne
State/Territory VIC
Postcode 3124
Country AUSTRALIA

Other private sector entities involved in, with an interest in or benefiting from this contract

Not Applicable

Estimated amount payable to the contractor (including GST)

$1,341,651.00 (Goods or services supplied)

Any provisions for payment to the contractor for operational or maintenance services

Yes - Opex - catered for under the People Branch budget.
As per Schedule 4, Payment Schedule, of the ICT Agreement.

Method of Tendering

Non Tender

Description of any provision under which the amount payable to the contractor may be varied

Provisions under Schedule 5 of ICTA

Description of any provisions under which the contract may be renegotiated

Not Applicable

Summary of the criteria against which the various tenders were assessed

Evaluation Criteria	Weighting
Not Applicable - Non Tender

Contract Contains Agency 'PiggyBack' Clause

Yes

Industrial Relations Details for this Contract

Name of Sub-contractors (incl. ABN & ACN)

Amazon Web Services - ABN 15 242 571 122

Applicable Industrial Instruments

Not Applicable

Location of Work

Sydney, NSW

NSW Industrial Relations inspectors routinely audit the employment records of contractors and sub-contractors to all NSW Government contracts. The results of these inspections are published on the NSW Industrial Relations website.

Agency Contact Procurement Team

Street Address 6 Parramatta Square

Town/City Parramatta

State/Territory NSW

Postcode 2150

Country AUSTRALIA

Email Address procurement@justice.nsw.gov.au

Particulars of future transfers of assets to the State, at zero or nominal cost to the State, including the date of their transfer

Not Applicable

Particulars of future transfers of assets to the contractor including the date of their transfer

Not Applicable

The results of any cost-benefit analysis of the contract conducted by the agency

Refer to the Benefits Realisation attachment provided in 1.3.4.
Refer 1.1.10 regarding negotiation of price and asset transfer.
In FY21-22 the total workers compensation premium for DCJ was $110m with an expected annual performance adjustment payment of around an additional $20m.
A single system across DCJ enables the agency to report on safety incidents in a standardised and reliable manner which ultimately benefits the development of strategies and interventions to improve workers compensation performance. In FY19-20 SafetySuite was implemented in OneSAP, and there was a $1.2m reduction in expected costs against the former FACS workers compensation premium. The avoidance of cost arose from a variety of factors and not simply just the system change, however the system change has enabled improved reporting and delivery of trend information to senior executives responsible for health and safety within each of the Districts. The conversation about safety in these areas has changed and there is a greater knowledge about factors that influence safety and claims management.

The components and quantum of the public sector comparator if used

Not Applicable

If relevant, a summary of information used in the contractor's full base case financial model (for example, the pricing formula for tolls or usage charges)

Refer 1.1.10 regarding negotiation of price and asset transfer.
A credit of $428,844 was given as a credit against the write off of Perpetual licences over four years. A credit of $350,000 over three years was given as a cloud readiness rebate.

If relevant, particulars of how risk, during the construction and operational phases of a contract to undertake a specific project (such as construction, infrastructure or property development), is to be apportioned between the parties, quantified (where practicable) in net present-value terms and specifying the major assumptions involved

Not Applicable

Particulars as to any significant guarantees or undertakings between the parties, including any guarantees or undertakings with respect to loan agreements entered into or proposed to be entered into

Not Applicable

Particulars of any other key elements of the contract

Not Applicable