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Department of Education / RFP- Web Based Planned Minor Maintenance Trades Registration and Quotation Service - RFP - DoE1727445121

RFT ID RFP - DoE1727445121
RFT Type Request for Proposals
Published 14-Jun-2019
Closes 12-Jul-2019 10:00am
Covered Procurement Yes
Category (based on UNSPSC)
72100000 - Building and facility maintenance and repair services
Agency Department of Education - Corporate

Contact Person
Professional Services
Phone: 0000

Tender Details

School Infrastructure (SINSW), as a key organisational entity within the NSW Department of Education (the Department), is issuing this Request for Proposal (RFP) to give the opportunity to the market to propose a solution that will help SINSW to deliver, via the Internet, a system that will enable Asset Management Units and Schools to engage with trades in metro and regional areas in an easier manner. 

Suppliers interested in this opportunity must have an existing system that can be configured to meet SINSW's needs for this project. 

Note: This is not a new system development opportunity.      

SINSW is looking for a solution that can provide support with:

  • registration, validation and monitoring of tradespersons
  • provision of a quotations service
  • payment administration
  • fraud detection and monitoring
  • analytics and reporting

The type of maintenance works that the proposed system would manage could include but is not limited to the following:

  • Painting
  • Electrical work
  • Carpentry and joinery
  • Plumbing
  • Landscaping
  • Other planned maintenance
 Mandatory Requirements

Evidence of an existing system with the following attributes: 
  • Having an existing system that can be configured to meet SINSW's needs for this project. Note: This is not a new system development opportunity. 
  • Can be used for multiple different trades' services (painting, plumbing, landscaping etc.)
  • Capable of monitoring the currency of approved trades services insurances and licenses. 
  • Capability of making multiple trades persons registered in the System aware of each new RFQ opportunity.
  • Capable of exporting data to third-party systems and external payment gateways. 
  • Evidence of current registeration in the NSW whole-of-government ICT Scheme (SCM0020) as an Advanced Supplier or evidence of application to this Scheme at the time of submission of the response.



NSW Regions: Far North Coast, Mid North Coast, New England, Central Coast, Hunter, Cumberland/Prospect, Nepean, Northern Sydney, Inner West, South East Sydney, South West Sydney, Central West, Orana/Far West, Riverina/Murray, Illawarra, Southern Highlands

RFT Type

Request for Proposals - An invitation for expressions of interest / seeking preliminary proposals. In many cases these may be used as a basis for shortlisting tenderers, along with other criteria such as expertise and experience. Prospective tenderers are initially evaluated for their proposal against the relevant selection criteria. A number of those who best meet the criteria are invited to tender. For complex or some other types of procurement, where the product or service outcomes are highly dependent on the content of the proposals received from Tenderers, the outcome may be negotiated.

Additional Details / Instructions

Clarifications Deadline

The last date the Department will receive clarifications from the market is 3 July 2019. This is to allow sufficient time to respond and issue addend prior to the RFP closing.


Please clearly state the RFT ID and Title in any clarifications submitted.



Address for Lodgement


Covered Procurement Details

This opportunity may be subject to one or more of the following international procurement agreements which contain provisions regarding government procurement:

• Australia – United States Free Trade Agreement

• Australia – Chile Free Trade Agreement

• Korea – Australia Free Trade Agreement

• Japan – Australia Economic Partnership Agreement

• Singapore – Australia Free Trade Agreement

Multi Agency Access