Contract of Engagement – Outside The Box Productions Pty Ltd - 3625.4

Contract Award Notice ID 3625.4

Publish Date 24-Jan-2023

Category Professional Services (excl Consultancies)

Agency Destination NSW

Particulars of the goods or services to be provided under this contract

Project management services for Vivid Sydney 2023, Vivid Sydney 2024 and Vivid Sydney 2025

Contract Duration 29-Aug-2022 to 29-Aug-2025

Contract Award Notice Details

Contractor Name Outside The Box Productions Pty Ltd
ACN 159623695
ABN 89 159 623 695
Is an Aboriginal or Torres Strait Islander owned business No
Street Address 8 Atkins Avenue
Town/City Russell Lea
State/Territory NSW
Postcode 2046
Country AUSTRALIA

Other private sector entities involved in, with an interest in or benefiting from this contract

Not Applicable

Estimated amount payable to the contractor (including GST)

$0.00 (Goods or services supplied)

Any provisions for payment to the contractor for operational or maintenance services

Not Applicable

Method of Tendering

Open

Description of any provision under which the amount payable to the contractor may be varied

Not Applicable

Description of any provisions under which the contract may be renegotiated

Not Applicable

Summary of the criteria against which the various tenders were assessed

Evaluation Criteria	Weighting
Demonstrated experience in: the preparation and implementation of major event documentation, production plans and event manuals including risk and traffic management, resource management for events with a creative overlay and high-value production elements operating across multiple locations. the development and management of substantial major event budgets, financial reporting, procurement and, contract management.	20%
Exceptional communication skills, including experience in collaborating and negotiating with a wide range of stakeholders including government agencies, landowners, external organisations, artists, contractors, suppliers, volunteers, internal departments and staff.	10%
High-level computer literacy skills, proficient with MS Office suite, experience in specialist software such as Vectorworks, AutoCAD and CRM programs.	10%
Highly developed and proven project and time management skills, ability to effectively prioritise, meet deadlines and to balance competing priorities in a dynamic and high profile work environment.	10%
N/A
Relevant tertiary qualification(s) and a minimum of seven (7) years’ experience in event production, operations and technical management including demonstrated understanding of the creative and technical requirements of multi-day, outdoor major events and festivals across multiple precincts	20%
Value for money	25%

Contract Contains Agency 'PiggyBack' Clause

Industrial Relations Details for this Contract

Name of Sub-contractors (incl. ABN & ACN)

Not Applicable

Applicable Industrial Instruments

Not Applicable

Location of Work

Not Applicable

NSW Industrial Relations inspectors routinely audit the employment records of contractors and sub-contractors to all NSW Government contracts. The results of these inspections are published on the NSW Industrial Relations website.

Agency Contact Neville D'Costa

Phone Number 0299311111

Email Address legal.procurement@dnsw.com.au

Particulars of future transfers of assets to the State, at zero or nominal cost to the State, including the date of their transfer

Not Applicable

Particulars of future transfers of assets to the contractor including the date of their transfer

Not Applicable

The results of any cost-benefit analysis of the contract conducted by the agency

Cost-benefit analysis conducted by financial delegate prior to executing agreement.

The components and quantum of the public sector comparator if used

Not Applicable

If relevant, a summary of information used in the contractor's full base case financial model (for example, the pricing formula for tolls or usage charges)

Not Applicable

If relevant, particulars of how risk, during the construction and operational phases of a contract to undertake a specific project (such as construction, infrastructure or property development), is to be apportioned between the parties, quantified (where practicable) in net present-value terms and specifying the major assumptions involved

Not Applicable

Particulars as to any significant guarantees or undertakings between the parties, including any guarantees or undertakings with respect to loan agreements entered into or proposed to be entered into

Not Applicable

Particulars of any other key elements of the contract

Not Applicable