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Built Heritage Conservation Consultants - SCM3831

Scheme ID SCM3831
Starts 21-Dec-2016
Ends 20-Dec-2019
RFT Publish Date 21-Dec-2016
RFT Close Date & Time
20-Dec-2019 12:00pm
ABN Required Yes
 
RFT Type Scheme Invitation
Agency NSW Procurement
Category Hardware & Construction

Contact Person

Scheme Details

Public Works Advisory (PWA) is seeking consultants in the Heritage field:

The recent transformation of the former NSW Public Works to Public Works Advisory (PWA) has created opportunities for the private sector to participate in built heritage conservation activities for state government agencies’ heritage assets. 

As a result, this Prequalification Scheme is focused on identifying and providing access to –

• a diverse resource of experienced, expert heritage consultant services,

• an efficient means for linking service-providers and PWA Regional and Rural offices and PWA Heritage Asset Advisory team.

This pool of prequalified resources provides external expertise to assist in the delivery of high quality results in built heritage conservation consultancy.

The two important aspects to prequalification will be the evidence you provide of a minimum of 3 recent successfully completed projects in each category you nominate, and 2 referee reports who can confirm/identify your capabilities in that type of work. 

Please complete all the relevants fields and templates in this application.

Opportunities and Expectations of the Scheme

If successful in gaining prequalification you may receive opportunities to: 

• provide heritage consultancy or built heritage construction services to assets  which have been in existence for up to 200 years,

• work in collaboration with and/or be commissioned by PWA Heritage Asset Advisory group or the PWA Regional & Rural Offices.

• access original historical material such as - plans, reports and photographs for related assets.

It should be noted that prequalification does not guarantee consultants to projects or works. The nature and volume of work will fluctuate to suit projects, programs and budgets of PWA or other government agencies, as well as capacity and availability of industry skills or other circumstances affecting delivery of projects. There may be lengthy periods of no activity so applicants should not base business decisions on an expected flow of work from this prequalification scheme.

 

Heritage Consultants

Selection of consultants will relate to the scale and scope of works proposed, as well as the heritage specialisation categories you have nominated and your capacity to deliver the projects.

For small projects or tasks single invited or small selected invited consultants panels will generally be used.  For larger or major heritage projects or tasks a larger pool of consultants may be included in a panel for quotations/tenders.

There are two prequalification types within Built Heritage Conservation - Consultants

The two types are:

A) Lead

A Lead Consultant may be required to coordinate larger work teams, contractors and sub-contractors

B) Contributor

A Contributing Consultant may be required to join teams working under a Lead Consultant. 

We have asked that you identify whether your regular consultancy service(s) are as Lead heritage consultant or as a Contributing heritage consultant for each category. It is acknowledged that for some organisations this could be both.

It will be important for prequalified consultants and contractors to notify if any major changes occur in your organisation’s structure and expertise in order to sustain accurate information in the scheme.

It will also be important that you identify your specific metropolitan, regional and rural locations and capacities to contribute to effective resource matching.

 

Minister’s Stone Program (MSP)

The Minister’s Stone Program is an ongoing annual program managed and implemented by the Director, HAA, for conservation of all eligible state government assets which have facades or structural elements built partly or wholly of stone. The program is often supplemented by funding from recipient agencies to optimise planned conservation outcomes. All consultants working on MSP projects will have to willingly collaborate with HAA to deliver project outcomes, and comply with methodologies, principles and approaches set out by HAA. This includes participation in compulsory briefings/training sessions as directed by HAA. Consultants working on MSP projects must be prepared and resourced to fulfil all duties and commitments and accept responsibility for all documentation and technical decision making within the terms of their engagement.

 

 

 

Start application

The information displayed below is a read-only version of the application process. Please review and, when ready to apply for the scheme, click the Start application button above.

Vendor Instruction

Applicants should read the Scheme documents then answer the online questions.


Prequalification Types

Built Heritage Conservation - Consultant

This section is for applicants seeking prequalification as Consultants.

Applicants can apply for one or both of the following:

  • Contributor:  A Contributing Consultant may be required to join teams working under a Lead Consultant.
  • Lead: the applicant may be required to coordinate larger work teams and sub consultants

 


Documents

Terms and Conditions

Capabilities

The Applicant must identify its areas of substantial expertise by nominating the categories in which it is seeking prequalification.

B - Built Heritage Conservation - Consultant
  • B01. Stone Façade Restoration
    Including, but not limited to: Detailed surveys / Measured Drawings Investigation / Condition Assessment /maintenance and repair programs Setting priorities, making Recommendations / Scopes of work Conservation works Documentation and Specifications Actioning Approval Processes (eg Heritage Council, Local Government) Monitoring and decision making about works on site Responding to RFIs Project Completion / Certification documentation. Provide 3 recent projects demonstrating skills in the assessing, deciding and managing the conservation of significant masonry (especially sandstone) facades and 2 referee client contacts.
  • B02. Heritage Building Conservation (Interiors and Exteriors)
    Including, but not limited to: Detailed surveys / Measured Drawings Investigation / Condition Assessment /maintenance and repair programs Setting priorities, making Recommendations / Scopes of work Conservation works Documentation and Specifications Actioning Approval Processes (eg Heritage Council, Local Government) Monitoring and decision making about works on site Responding to RFIs Project Completion / Certification documentation. Provide 3 recent projects demonstrating skills in the assessing, deciding and managing the conservation of significant masonry (especially sandstone) facades and 2 referee client contacts.
  • B03. Adaptation and Adaptive Re-use of Heritage Buildings and Sites
    Including, but not limited to: Brief development / Concept Approval Process (eg Heritage Council, Local Government) Design Development Documentation Site Supervision Project Completion / Certification. Provide 3 recent projects demonstrating skills in adaptive re-use of buildings / space in line with heritage conservation principles and 2 referee client contacts.
  • B04. Assessment and Compliance Activities
    Conservation Management Plans (CMP). Provide 3 recent projects demonstrating skills in preparing statements of cultural significance, derived from physical, historical and comparative analysis, which guide the formulation of conservation policies and CMPs and 2 referee client contacts
  • B05. Heritage Impact Statements (HIS)
    Provide 3 recent projects demonstrating skills in preparing assessments of impact on a heritage building (form, fabric or setting) when modifications are proposed to be carried out and 2 referee client contacts.
  • B06. Heritage Significance Assessment and Recommendations for Listing
    Provide 3 recent projects demonstrating skills in the process of research, investigation and comparative analysis and assessment of cultural heritage places
  • B07. Section 60, Heritage Act 1977 (NSW) Applications
    Provide 3 recent projects demonstrating skills in preparing applications to the Heritage Council of NSW when major work is to be carried out on a place listed on the State Heritage Register.
  • B08. Section 170 , Heritage Act 1977 (NSW) – Heritage and Conservation Register
    Provide 3 recent projects demonstrating skills in assisting state government agencies to identify conserve and manage heritage assets owned occupied or managed by those agencies.
  • B09. Section 57, Heritage Act (NSW) Exemptions Notification
    Provide 3 recent projects demonstrating skills in identifying and obtaining approval on activities which do not require approval under the NSW Heritage Act, such as building maintenance or minor repairs to Heritage Listed buildings, but which do not require an exemption process
  • B10. Non-Compliance reporting and resolution of works to heritage places
    Provide 3 recent projects demonstrating skills in identifying change and mitigating technical activities which are not in line with approved scopes of work under the NSW Heritage Act and in formulating mitigation solutions
C - Built Heritage Conservation - Consultant (Heritage Structural Engineer)
  • C01. Earthquake and other Stabilisation of Heritage Structures
    Provide 3 recent projects demonstrating skills in seismic and structural stabilisation in line with heritage conservation principles. Provide 2 referee client contacts.
  • C02. Adaptation and Adaptive Re-use of Heritage Buildings and Sites
    Provide 3 recent projects demonstrating skills in sympathetic engineering for adaptation and reuse of heritage buildings and places in line with conservation principles. Provide 2 referee client contacts.
  • C03. Restoration of Existing Structural Elements of Heritage Structures
    Provide 3 recent projects demonstrating skills in technical aspects of restoring heritage finishes and fabric. Provide 2 referee client contacts.
  • C04. Assessing and Mitigating Fire Damage
    Provide 3 recent projects demonstrating skills in developing solutions in restoring fire damaged structures in line with heritage conservation principles. Provide 2 referee client contacts.
  • C05. Protective Measures for Heritage Buildings and Places
    Provide 3 recent projects demonstrating skills in developing solutions to protect heritage structures from weather, aggressive environments, excavations works , etc
  • C06. Fire Rating / Compartmentation / Fire Engineered Solutions
    Provide 3 recent projects demonstrating skills in developing solutions to protect and/or recover heritage structures from the impact of fire. Provide 2 referee client contacts.
  • C07. Subsidence Rectification
    Provide 3 recent projects demonstrating skills in developing solutions for protecting heritage structures from the threat of subsidence or structures affected by subsidence. Provide 2 referee client contacts.
  • C08. Industrial Heritage Structures and Public Infrastructure Conservation
    Provide 3 recent projects demonstrating skills in assessing, developing sympathetic solutions for industrial heritage structures. Provide 2 referee client contacts.
D - Built Heritage Conservation - Consultant (Heritage Landscape Specialist)
  • D01. Traditional Gardens, Parks and Landscapes Conservation
    Provide 3 recent projects demonstrating skills in assessing, developing sympathetic solutions for and restoring heritage gardens, parks and urban landscapes. Provide 2 referee client contacts.
  • D02. Botanical Assessments
    Provide 3 recent projects demonstrating skills in assessing the significance of gardens, parks and urban landscapes as well as traditional botanical plant species and plantings. Provide 2 referee client contacts.
E - Built Heritage Conservation - Consultant (Heritage Interiors)
  • E01. Finishes (Paint)
    This category and specialisations relates to investigations as well as identifying solutions and methods for conservation works etc. Exploratory paint scrapes, period reference investigations, paint type analysis, traditional colour schemes and paint techniques for repair or replication. Provide 3 recent projects and 2 referee client contacts.
  • E02. Finishes (Plaster)
    Assessment and recommendations/ methodologies for traditional renders and plastering techniques, lath and plaster, running moulded plaster, etc and the conservation/ stabilisation of such finishes. Provide 3 recent projects and 2 referee client contacts.
  • E03. Finishes (Wall Coverings)
    Assessment and recommendations/ methodologies for identifying and conserving period wall papers and similar decorative techniques. Provide 3 recent projects and 2 referee client contacts.
  • E04. Finishes (Floor Surfaces, Finishes and Coverings)
    Assessment and methodologies/recommendations for identifying and conserving period floor surfaces, floor coverings and similar decorative techniques. Provide 3 recent projects and 2 referee client contacts.
  • E05. Furniture and Equipment
    Assessment and recommendations/ methodologies for identifying and conserving period furniture and equipment techniques. Provide 3 recent projects and 2 referee client contacts.
  • E06. Fabrics
    Assessment and methodologies/recommendations for identifying and conserving period soft furnishings and fabrics techniques. Provide 3 recent projects and 2 referee client contacts.
  • E07. Fittings (Joinery)
    Assessment and methodologies/recommendations for identifying and conserving period joinery, furniture and trim techniques. Provide 3 recent projects and 2 referee client contacts.
  • E08. Fittings (Lighting)
    Assessment and methodologies/recommendations for identifying and conserving period soft furnishings and fabrics techniques. Provide 3 recent projects and 2 referee client contacts
F - Built Heritage Conservation - Consultant (Archaeologist/ Excavation Director)
  • F01. Maritime
    Experience as a Director in research, underwater investigations and condition assessments, significance assessments of archaeological elements associated with built maritime structures, buildings, wharves, seabeds and related objects with methodologies/recommendations for identifying, recording and conserving such items. Provide 3 recent projects and 2 referee client contacts.
  • F02. Historical
    Experience as a Director in research, investigations and condition assessments, significance assessments of archaeological elements associated with European built heritage structures, buildings, objects with methodologies/recommendations for identifying, recording and conserving such items. Provide 3 recent projects and 2 referee client contacts
  • F03. Indigenous
    Experience as a Director in research, investigations and condition assessments, significance assessments of indigenous archaeological remains, sites, practices associated with Aboriginal heritage occupation and use, places, objects with methodologies/recommendations for identifying, recording, protecting and conserving such items. Provide 3 recent projects and 2 referee client contacts.
  • F04. Section 140, Heritage Act 1977(NSW) Approvals
    Experience as a Director in research, investigations and developing methodologies for S140 approvals for archaeological site management , protection and recording through projects involving change to significant archaeological sites. Provide 3 recent projects and 2 referee client contacts.
G - Built Heritage Conservation - Consultant (Research and Support Archaeologist)
  • G01. Maritime
    Experience in for research, underwater investigations and condition assessments, significance assessments of archaeological elements associated with built maritime structures, buildings, wharves, seabeds and related objects with recommendations/ methodologies for identifying, recording and conserving such items. 3 recent projects, 2 referee client contacts.
  • G02. Historical
    Experience in research, investigations and condition assessments, significance assessments of archaeological elements associated with European built heritage structures, buildings, objects with recommendations/ methodologies for identifying, recording and conserving such items. 3 recent projects, 2 referee client contacts.
  • G03. Indigenous
    Experience in research, investigations and condition assessments, significance assessments of indigenous archaeological remains, sites, practices associated with Aboriginal heritage occupation and use, places, objects with recommendations/ methodologies for identifying, recording, protecting and conserving such items. 3 recent projects, 2 referee client contacts.
  • G04. Section 140, Heritage Act 1977(NSW) Approvals
    Experience in research, investigations and developing methodologies for S140 approvals for archaeological site management , protection and recording through projects involving change to significant archaeological sites. 3 recent projects, 2 referee client contacts.
H - Built Heritage Conservation - Consultant (Heritage Interpretation)
  • H01. Interpretation Strategies for Buildings, Sites and Places
    Provide 3 recent projects relating to buildings, sites or interiors, cultural precincts or landscapes and 2 referee client contacts.
  • H02. Interpretation Plans and Implementation
    Provide 3 recent projects relating to buildings, sites or interiors, cultural precincts or landscapes and 2 referee client contacts
  • H03. Presentation Methods, Media, communications and Content for Interpretation of Heritage Places
    Provide 3 recent projects buildings, sites or interiors, cultural precincts or landscapes and 2 referee client contacts
I - Built Heritage Conservation - Consultant (Historian)
  • I01. Social History
    Provide 3 recent projects demonstrating skills in preparing reports on historical social aspects of a place or community and 2 referee client contacts.
  • I02. Oral History
    Provide 3 recent projects demonstrating skills in interviewing, collating audio/ visual information , preparing reports on people, communities and places in regard to personal experiences and 2 referee client contacts.
  • I03. Architectural History
    Provide 3 recent projects demonstrating skills in preparing historical backgrounds, chronology of design and construction and comparative analysis of built heritage structures etc, and 2 referee client contacts.
J - Built Heritage Conservation - Consultant (Materials Conservators)
  • J01. Objects and Monuments
    Experience in condition assessment, making recommendations and undertaking conservation works to significant objects and /or monuments with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee client contacts.
  • J02. Built Heritage and Interiors
    Experience in condition assessment, making recommendations and undertaking conservation works to significant elements of heritage buildings and interiors with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee client contacts.
  • J03. Industrial Heritage
    Experience in condition assessment, making recommendations and undertaking conservation works to significant elements of industrial heritage buildings and / or engineering elements, machinery, plant, moveable rolling stock, objects with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee client contacts.
  • J04. Moveable Heritage
    Experience in condition assessment, making recommendations and undertaking conservation works to significant moveable objects and elements of heritage buildings and interiors with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee contacts. contacts.
K - Built Heritage Conservation - Consultant (Materials Testing)
  • K01. Stone
    Experience in analysing and testing samples of stone types for quality, constituent parts, strength, performance, durability, etc for selection and use in conservation works to significant elements of heritage buildings and structures with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee client contacts.
  • K02. Mortar
    Experience in analysing and testing samples of mortar types for quality, constituent parts, strength, performance , durability, etc for selection and use in conservation works to significant elements of heritage buildings and structures with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee client contacts.
  • K03. Timber
    Experience in analysing and testing samples of new and seasoned timber types for quality, strength, performance, durability, etc for selection and matching use in conservation works to significant elements of heritage buildings and structures with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee client contacts.
  • K04. Finishes
    Experience in analysing, scraping and testing samples of paint and other finishes types for quality, constituent parts, strength, performance , durability, etc for selection and matching use in conservation works to significant elements of heritage buildings and structures with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee client contacts.
  • K05. Cleaning / Paint Removal
    Experience in analysing and testing samples of cleaning, paint removal, graffiti removal, coating removals, etc methods from various materials and substrates to enable removal without damage or staining or loss of surface quality in conservation works to significant elements of heritage buildings and structures with reference to significant original materials and their repair, maintenance, restoration, protection. Provide 3 recent projects and 2 referee client contacts.
L - Built Heritage Conservation - Consultant (Other)
  • L01. (Other)
    Please identify any other special consultancy skills you may have which do not fit within the categories mentioned above but may be of value to the conservation of our cultural heritage. This will be considered in any assessment process as to whether a separate category of prequalification will be created or not (eg. Archival recording of buildings, cemetery history and studies, stained glass and leadlight assessments, church architecture, WL Vernon's architecture, etc..). Please provide 3 recent projects and 2 referee client contacts.

Built Heritage Conservation - Consultant Questionnaire

The Applicant must answer the following questions based on the prequalification type they are applying for

Vendor Profile

Recognised Indigenous business *

Is your business a ‘recognised Indigenous business’? Tick one of the following:

Equity and Diversity *

Do you encourage expressions of interest or applications from people with a disability?

 

Equity and Diversity - expressions of interest

How do you encourage expressions of interest or applications from people with a disability?

 

Response Type: Free Text

Membership Certificates

Please upload any copies of relevant professional memberships

Note: if you are uploading more than one certificate please submit one zip file. 

 

Response Type: Upload

Insurances

Insurances *

You do not need to have insurance when you make this application.  However, if your business is offered work you will be required to provide proof of relevant insurance including:

- Public liability insurance

- Professional indemnity insurance

 

Workers Compensation *

Please upload the latest insurance copy or copy of the broker's certificate of currency for WorkCover Insurance and provide the insurance expiry date. You must ensure that the name on your certificate is exactly the same name under which you are applying for this Scheme.

 

Response Type: Upload & Date

Experience, References and Company Profile Forms

Please Download Experience Document

Using the template below provide three (3) experience examples for each category that you are applying for. Please attach as one zipped file in the upload section of the category that you are applying for.

Experience Template HAA.docx

Response Type: Upload
Heritage Consultancy Reference List *

Please download and complete the attached Reference List template by providing details for two (2) References from Organisations that you are currently contracted to, or you have recently completed work for.

 

Reference.docx

Response Type: Upload
Company Profile Form *

Please provide your company profile as an attachment. Please use the provided template.

Company Profile Template.HC1.docx

Response Type: Upload

Quality Management

Evidence of Quality Management *

All consultant applicants must submit evidence of their Quality Management processes. Your response should include any relevant documentation specific to the services provided and/or a statement of quality management processes used. At the time of commissioning you may be required to provide additional details.

Note: 

  • A Quality Management process is any set of procedures or activities that control or monitor the standard of work delivered by you as a service provider
  • A QMS conforming to AS/NZS ISO 9001 (certified by a Conformity Assessment Body accredited by the Joint Accreditation System for Australia and New Zealand (JAS-ANZ)) is a valued achievement but not a requirement for joining the scheme.

Please upload the relevant information relating to your Quality Management Process (QM)

 

 

Response Type: Upload
Evidence of Quality Management Process at time of Commissioning *

Consent to provide further information at time of commissioning if required

Lead or Contributor

The Applicant must identify its area of substantial expertise by nominating whether they are a Lead or a Contributor in the majority of the categories in which it is seeking prequalification.

Refer to descriptions provided below:

You can choose either Lead or Contributor or both.

Substantial Expertise *

Lead:

A Lead consultant firm is the one leading other sub-consultants and responsible for their work and would require broader coordination and project management skills beyond their specific discipline.

There are two broad classifications for lead:

  1. A consultant project leader who is leading and coordinating a multidisciplinary project (e.g. heritage architect leading the contributions of archaeologist, materials conservator, engineer, etc. as sub consultants);
  2. A consultant discipline leader who coordinates specialists under that discipline but is not the main project leader. (e.g. Director archaeologist leading the contributions of historian, other historical and aboriginal archaeologists, excavation contractor, soil expert, laboratory services, etc.).

Contributor:

A Contributing Consultant may be required to join teams working under a Lead Consultant. 

There are two broad classifications for contributor:

  1. A consultant working on a standalone project not involving other disciplines. (e.g. Writing a history of a place, assessment of a collection of furniture and objects, assess a historic garden or landscape, etc.);
  2. A heritage consultant who is part of a team of mixed disciplines, led and coordinated by others (e.g. a Lead Consultant); The team may include heritage or non-heritage disciplines.

Amendment History

  1. 23-Aug-2017 11:25am

    Amendments made to the Heritage Consultants part of the scheme and updated the terms and conditions to reflect the changes. The changes comprise of the removal of questions 10-61 which have been replaced by 3 questions for  Quality Management and Substantial Expertise.

  2. 19-Nov-2018 4:00pm

    As approved by email on 15/10/18.

    Notice regarding Scheme SCM3831

    We are making some changes to the DFSI Heritage Consultants and Heritage Building Contractor Prequalification Scheme SCM3831 to make it easier for suppliers to do business with government. At this stage, changes will affect the Heritage Building Contractor applicants only.

    The Heritage Building Contractor section of the scheme has been suspended as of 19 November 2018.

    We appreciate your patience.

    The Heritage Consultant section of the scheme will continue to operate.

    For any queries please contact NSWBUY 1800 679 289.

     

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